FAQs

Q?

How much will my wedding or event cost?

A.

There are many facets to a wedding: you’re venue, guest count, bridal gown and groom’s attire, food and beverage, rentals, floral and décor, entertainment, transportation, etc. Unfortunately it’s just not possible to answer this question without having a better understanding of your needs. Fortunately, we’re just a phone call, text, or email away and we would be happy to learn more about your event.

Q?

Do we have to…? Name your tradition or parental/family expectations

A.

Every family is different and every wedding is unique. This question becomes tough to answer when a parent or important family member is contributing substantially to covering the cost of your wedding. We typically advocate for our clients first and stress the importance of their happiness before anyone else's when it comes to the wedding. We offer to consult directly with family members when issues or conflict arises to educate them about norms, traditions, and how the focus should be on you and your happiness.

Q?

How to simplify my guest list

A.

Click here to read Kara's answers to all of your guest list questions.

Q?

How can I estimate the number of guests who will rsvp and attend?

A.

Over the years we've found that with weddings and events with a largely local guest list, typically 10-20% will not be able to attend. A well-crafted guest list is an integral part of estimating and budgeting. The most important thing to consider is that you should really plan for 100% attendance. Don’t spend more than you can afford and hope that some people on your guest list won’t RSVP. In the end, you will not pay for those who do not attend, we provide the venue/caterer a final guest list 7-14 days before your wedding date and that’s what you will pay for.

Q?

Do we need to invite plus-ones?

A.

If they’ve been together at least six months to a year or longer, or are currently engaged/married, then it is customary to invite your guest's significant other.

Q?

Can I save money by providing the liquor?

A.

If you're having your event at a traditional venue like a hotel or country club or at a venue who provides in-house catering and bartending, the answer is no. Some venues do not offer catering or bartending but have an exclusivity agreement with a single catering company or give you two or three choices. If that's the case, the exclusive caterer will determine whether or not you may provide your own liquor and the details pertaining to potential cost savings. For venues who do not restrict your choice of a caterer, the catering companies we frequently work with all offer the option to provide your own liquor. Our team of preferred caterers will typically provide mixers, ice, garnishes, etc if you decide to provide your own liquor.

Q?

Should I have open bar?

A.

It depends on your budget, your guests, and the mood/tone you’re trying to set for your event. There’s a misconception that an open bar is much more expensive than a beer/wine option. The truth is that an open bar is a few dollars more per hour per person. If you’re confident that your guests are not heavy drinkers, i.e. religious ceremonies, traditions, etc. than a Consumption bar might be a good option. Cash bars are rarely a good option and can be perceived by your guests as cheap.

We advocate three options:

1. Open bar with per person price
2. Beer and wine only with per person price
3. Consumption Bar which means that you pay the regular going price for each guest’s drink...as you might imagine, that will get expensive with a group of heavy drinkers and be a surprise bill at the end of the night so you really need to know your guests will if choosing this option.

Q?

When should I send out invitations?

A.

We work frequently with stationary companies and they generally agree on 3-4 months if within the United States and 4-5 months for international invitations.

Things to consider: plated vs buffet, special dietary considerations, responses from Save the Date's, etc.

We’ve planned weddings in as little as 30 days and spent as much as a two years (because of a hurricane destroying the venue and starting over), invitation timing really depends on your particular needs.

Q?

How do I find the best venue?

A.

If any Planner or potential vendor directly answers this question for you during an initial meeting or conversation without knowing all of the particulars, be cautious. It’s such a complex question. It involves personal desires, budget considerations, guest count, and logistics. An in-depth consultation with your wedding planner will answer this question and it won’t come right away; it’s a process and it takes time to get to know you to determine what’s best so that we may present you with the best options.

After gathering information from you during our initial consultation, we arrange site visits with you so you can see the venue in person, get a feel for the atmosphere, and discuss initial design ideas.

Q?

Should I list a dress code on the invitations?

A.

Absolutely yes, if that is something important to you and matters to the overall feel of your event. The invitation is your opportunity to set these expectations with your guests in advance. This is your day, don’t forget that!

Q?

When is it appropriate to contact my wedding planner?

A.

At KC Weddings and Events, we do our best to balance our professional obligations with our own personal needs for down time. We offer evening and weekend consultations, for prospective and existing clients. We’re only an email, text, or phone call away.

Q?

When is it appropriate to contact my vendors?

A.

This depends on each vendor's office hours and policies as well as how involved his or her company is with your event. If you're actively involved with the planning of your event, ask each vendor about their offices policies before you hire them. Having clear expectations from the beginning is important to fostering a productive relationship throughout the entire process.